Job Description
“This recruitment is open until filled. The first review of applications is anticipated to occur on or around May 30, 2025. Early submissions are encouraged."
The City of Oxnard's City Manager's Office is seeking an innovative Project Manager to lead and drive results across city-wide projects and programs that serve to transform the community and create a lasting impact. We’re looking for a self-starter that enjoys working independently, tackling complex challenges and can synthesize large quantities of information to develop and recommend comprehensive solutions regularly. The ideal candidate will have strong communication skills, experience collaborating with diverse stakeholders, a background in public sector projects and is familiar with project management best practices. This position may be assigned highly visible, outward-facing projects that will involve working closely with both internal City departments and various stakeholders across the City, including local businesses, non-profits, citizen groups and residents, and educational institutions.
WHAT YOU’LL DO:
Lead or support inter-department and city-wide projects and initiatives, working as a team among internal City departments to drive measurable results.
Proactively develop and implement initiatives to support various municipal functions, using sound judgment to achieve successful outcomes.
Obtain and administer grants for various municipal functions.
Conduct assigned research; gather, analyze, interpret, and prepare data for studies, reports and recommendations for decision-making bodies.
Make presentations to City Council, City Committees, community, and Planning Commission, as needed.
Respond to public inquiries and attend public meetings.
Prepare agreements and documents for various city and successor agency transactions.
Conduct outreach for various citywide initiatives and efforts.
Research and prepare complex grant funding applications and proposals.
Build strong relationships, acting as a liaison with local business owners, county officials, and others in the economic development community.
Support other city departments as needed to assist in the completion of projects and initiatives.
Payroll/Classification Title: Administrative Services Administrator/Supervisor
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position frequently participates in community meetings as well as council and council committee sessions. This position may also be required to be available for additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.
Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.
Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.
Performs other duties of a similar nature and level as assigned.
Positions assigned to management analysis/program administration may be responsible for:
Providing advanced journey-level work and staff assistance for the city manager’s office or in the management of a city-wide function;
Overseeing a department/division budget;
Coordinating the procurement process;
Administering contracts;
Conducting public information and outreach including media relations;
Supervising department/division support staff;
Conducting analyses;
Reviewing and approving expenditures;
Preparing billings and coordinating receivables;
Reviewing and/or calculating complex fees;
Managing politically sensitive and/or highly complex projects;
Representing the City to the media.
EDUCATION:
Bachelor’s degree in business administration, finance, accounting or related field
EXPERIENCE:
Five (5) years of journey- level professional experience in area of assignment and two (2) years of supervisory experience
OTHER REQUIREMENTS:
Must be able to effectively communicate in English, both orally and in writing
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Vivian Morales at vivian.morales@oxnard.org .
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
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Job Tags
Bi-weekly pay, Full time, Contract work, Temporary work, Part time, Work at office, Local area, Shift work, Monday to Thursday,