Job Description

Job Title: Event Assistant
Location: Birmingham, AL
Job Type: Full-Time
Reports To: Event Coordinato

Job Summary:
We are seeking a proactive and organized Event Assistant to support the planning and execution of events from start to finish. This role involves assisting with logistics, coordinating vendors, managing event materials, and ensuring a smooth experience for all attendees. The ideal candidate is detail-oriented, a strong communicator, and thrives in a fast-paced environment.

Key Responsibilities:

• Assist in planning, organizing, and executing events such as conferences, corporate gatherings, promotional events, and private functions.

• Coordinate with vendors, venues, and other external parties to confirm arrangements.

• Help manage event timelines, checklists, and schedules.

• Support with set-up and tear-down of event spaces.

• Handle event materials including registration lists, signage, giveaways, and supplies.

• Greet and assist guests during events, ensuring a high level of customer service.

• Maintain event documentation and help with post-event reporting and feedback collection.

• Perform administrative duties such as preparing event materials and updating databases.

Requirements:

• High school diploma or equivalent; associate or bachelor’s degree in event management, hospitality, communications, or related field is a plus.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication skills.

• Ability to work flexible hours, including evenings and weekends, as needed.

• Proficient in Microsoft Office and/or event planning software.

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