Job Description

Quintairos, Prieto, Wood & Boyer, P.A. is not the traditional law firm. We think differently, we act differently, and we are different. We are the largest minority and women-owned law firm in the country. The firm is comprised of exceptional lawyers and staff who all have unique and different backgrounds, experiences, personalities and ideas to guide the firm to success and address our clients’ needs. Diversity is at our core and is the foundation of our success.

QPWB supports its staff with our dedicated training and resource center which is available at the time of hire and throughout employment with the firm. QPWB offers employees a professional and social environment where talented people with diverse backgrounds and skills come together to serve the interests of clients. The firm maintains a tightly integrated network of 45+ offices nationwide.

POSITION SUMMARY

The Onboarding Specialist serves as the primary point of contact for candidates, hiring managers, and internal departments throughout the onboarding process. This role is responsible for delivering a seamless, high-quality onboarding experience that reflects the organization’s values and commitment to excellence. They ensure all logistics, documentation, and communications are coordinated efficiently and provide personalized support to new hires as they transition into the organization.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assists Onboarding Team with managing the entire full cycle onboarding process. Coordinates start date and first day procedures with managers and HR Liaisons for 45+ offices throughout the country.
• Assists candidates during onboarding with guidance on the completion of forms; ensures forms are completed and follows up as needed to ensure the onboarding process is completed successfully.
• Initiates communication with assigned departments to ensure new hires are setup appropriately prior to start date.
• Monitors pre-employment background checks, ensuring timely completion and strict adherence to state and federal compliance standards and company polices.
• Completes I9 employment eligibility reviews for remote employees. Assists with I9 retention process and acts as backup to HR Clerk in creating E-Verify cases for each new employee. Ensures I9’s are received and maintained in accordance with DHS guidelines.
• Acts as backup to HR Clerk in assisting HR Team with maintaining accurate and up-to-date electronic personnel and medical files which involves scanning documents related to onboarding, offboarding, benefits and other HR functions on a regular basis into the electronic filing system on ADP Workforce Now.
• Assists HR Team with mailing out payroll checks, general USPS correspondence, and any FedEx shipments as needed.
• Assists HR Manager with projects and clerical tasks as needed.
• Performs other duties as assigned.

REQUIREMENTS:

• Proficiency with Microsoft Office 365 required.
• Meticulous attention to detail, strong interpersonal skills and strong communication skills (verbal and written).
• Ability to handle sensitive and confidential information with care.
• Ability to collaborate and work effectively with team members.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work after regular business hours as needed.
• Ability to commute to the Miami office. (Dadeland area)

REQUIRED WORK EXPERIENCE:

• Minimum of 1 year of HR experience required. Law Firm experience is a plus but not required.

EDUCATION:

• Bachelor’s Degree in Human Resources or related field preferred.
• Some college or Associates Degree required.

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